How To Write Well Received And Courteous E-mail

The tips that follow should help you to write e-mail that will be well received every time Pay attention to punctuation, spelling, grammar and capitals. It shows that you value us and that youve thought about what youve written rather than an off-the-cuff rushed message in the heat of the moment. Your subject line Rosetta Stone
should be descriptive, especially when we get so many emails or if we like to save the emails in a file. Itd be great a practice to start the subject withRecipient or group namethen a hyphen, your subject (specific and changed for each email), another hyphen and then the date. E.g. TheaEmail tips attached15Oct05 Make the subject crystal clear. Use short paragraphs and leave lines between them. This makes for more easy and quick reading when you experience a lot of email activity on a regular basis. Tidy up all those ">" characters when replying or forwarding. treatment, or if it is sufficient to simplyReply To Senderonly. Always ask permission if wanting to pass another's contact details forward. If you need to keep anothers Learn Spanish
email details hidden when youCcthen place their email address in theBcctext box. Limit yournon-group related topicemails to e.g. one per week, when using the group email option. Keep emails short i.e. to a single screen page. When its a more complicated issue to discuss, why not use the telephone and speak? In emails to busy people, tell recipients if/when you do/dont want a reply. Be mindful of when you use the8216;priority or the8216;request receipt options (these are under8216;Tools and8216;Message when you have email open ready to send). Less use has greater impact when you need it. Is it clear whos the sender? Use an email signature that has contact details and change theFromoption for your emails. As an Learn Rosetta Stone Spanish
email signature I useor you can go to your task bar Tools, Options, Signatures. To change what shows in theFrombox, go to Tools, Accounts, Properties and changeYour Namein User Information. It wont impact account settings, its safe to do. Did you find this article useful?